Smart Software for Growing Security Companies

The all-in-one product you need

Smarter Guard
Scheduling

A scheduling system that gives you visibility of availability, overtime, fatigue management, financials, compliance and conflicting shifts.

Error Free Invoicing and Payroll

One data entry point for time & attendance, invoicing and payroll improves accuracy, saves time, drives revenue and boosts profitability.

Confident in
Compliance

Daily automated security licence checks and renewal reminders keep guard compliance profiles up-to-date.

Live Dashboard

Licensing and Certification Tracking

Be instantly notified of guard licensing and certification renewals for ease of compliance and governance.

GPS Time Clock

Peace of mind knowing when and where your guards are on site.

Shift Confirmation

Summary view of confirmed and unconfirmed shifts.

Leave Application

Easily review and approve leave accruals and applications.

Compliance & Governance

Daily Licensing Checks (UK Only)

Security licences are automatically checked against the SIA database.

Renewal Alerts

Guards and managers are alerted ahead of time to ensure compliance with licensing laws.

Easily Identify Compliance Problems

Create custom role templates for all of your customer's sites, specifying exactly what licences, qualifications, or accreditation guards need. The system will then flag any compliance issues on the schedule.

Turn on the Dead Stop

When swtiched on, this feature makes it impossible for your team to schedule guards on sites where there is a compliance issue - giving complete peace of mind.

Scheduling

Smarter Scheduling

Allocate required skills to each job in the schedule and match the right guard, to the right job, at the right time, managed the right way.

Templates & Bulk Shift Creation

Create shift templates by client and by site; fulfil customer contracts with rotations.

Shift Offers

Staff your client demands in minutes not hours; offer available shifts to your workforce.

Warnings & Conflicts

Manage minimum breaks, overtime risks, staff availability and shift conflicts.

Incident Reporting

Mobile Incident Reports

Provide greater detail by uploading time stamped photos, videos and notes.

Forms & Templates

Build custom incident reports that meet the needs of your business and clients.

Incident Status

Keep track of incident status and assign follow up actions where required.

Live Client Updates

Improve client relationships by providing greater transparency and accountability with a dedicated incident reporting portal.

QR and NFC Checkpoints

QR Code and NFC Checkpoints

Easily generate a unique GPS mapped QR code for each checkpoint within a tour or use an NFC tag.

Scan via the App

Guards can easily scan the QR Code or NFC Tag checkpoints via the Guardhouse app - completed in seconds!

Tour Reports

Generate comprehensive reports that document checkpoint data, all accessible from the Customer Portal.

Freedom and Flexibility

We don’tlock you in to using expensive NFC tags. You are free to source your own tags,you can even repurpose your existing tags (if reprogrammable).

Time & Attendance

Digital Timesheet Management

Draft timesheets automatically generated from rostered shifts, ready for seamless review, edit and approval.

Online Timesheet Approvals

Staff submit digital timesheets for review.

Mobile Time Clock

Geofencing enables guards to clock in/out when they are at the right work site, keeping a digital time stamp.

Flexible Adoption

Guardhouse is agile and flexible, integrating seamlessly with your existing processes.

Payroll

Flexible Payroll Interpreter

Create bespoke pay structures, overtime rules and allowances to suit your business and comply with governing rules and regulations.

Overtime Calculator

Predict and manage the impact of overtime costs.

Integration With Payroll Systems

Guardhouse seamlessly integrates with a growing number of finance platforms, including: MYOB, Xero and Elmo.

Restricted Access

Provide administrator access to safeguard sensitive payroll information.

Invoicing

Automated Invoice Generation

Eliminate data entry duplication and paper handling.

Advance Charge-Rate Setup

Handle multiple charge rates by time, site and guard type.

Integration With Accounting Systems

Seamlessly integrate with MYOB and Xero.

Invoice Management

Edit draft invoices, send invoices directly to your clients and track payments.

Financial Forecasting

Live Costings

Charge out rates vs shift costs give an instant view of top line revenue and bottom line profitability.

Financial Reporting

Assess operational costs for specific sites or customers to determine pricing and margin.

Communication

Push Notifications

Improve efficiency with real-time messaging and broadcast alerts.

Shift Communication

SMS, email and push notifications mean guards arrive on time, every time.

Custom Notification Engine

Push notifications mean specific shift or event requirements are captured.

Subcontractor Management

Schedule Management

Easily identify which guards are associated to each subcontractor.

Total Efficiency with Linked Accounts

Guardhouse is the only platform that allows you to link directly to your subcontractors in real-time. Create shifts in your Guardhouse account and have subcontractors fill them with staff from their account!

Work Orders

Send work orders to your subcontractor for approval to ensure they don’t miss a shift.

Pro-Forma Invoicing

Issue subcontractor’s timesheet reports with applicable rates for ease and speed of payment.

Customer Portal

View the Schedule

Enable visibility of schedules and time-critical changes.

Display Licences And Renewals

Meet compliance by providing clients with up to date licensing and certification information.

‘Read-Only’ Customer Access

Promote transparency whilst maintaining control.

Incident Reports and Occurence Logs

Provide clients with real-time visibility of Incident Reports and Occurence Logs.

Mobile Apps

Android and iOS Apps

Compatible across all device and operating systems.

Manager and Guard Apps

Feature-rich, what you can do on the web you can do on the app.

Report Engine

Operational Reporting

Accurate, shared data enhances knowledge sharing and peak productivity.

Financial Reporting

Run financial reports that give you a P&L down to a site level.

HR Reporting

Track personal leave days, no shows and unavailability to ensure coverage across high volume periods.

Real Time Reporting

Scheduled vs Actual timesheets comparison to keep everyone accountable.

Document Management

Cloud Storage

Secure, cloud storage for current and historic documentation, for staff and clients.

Secure Segmented Access

Access documents according to admin-allocated permissions.

Ease of Upload

Images and documents scanned and uploaded directly to the system.

Seamless and Sustainable

Track, manage and store documents online; reduce manual filing and paper.

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Guardhouse integrates with

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